Incorporate a Business in Hawaii
CorpNet makes it fast and easy to incorporate a business in Hawaii. You can register your business online or have one of our experienced filing experts assist you.
Save time, enjoy personalized service, and get peace of mind by working with our filing experts who have experience helping entrepreneurs in all 50 states, including Hawaii. We stand by our services with a 100% satisfaction guarantee.
The authority for incorporating in Hawaii is the Corporations Division of the Hawaii Secretary of State. This is the government agency responsible for all forms, filings, and record keeping. It acts under State Authority granted by the Hawaii Business Corporation Act.
The Corporations Division also maintains all corporate filings of record. The types of business structures available are For-Profit and Not-For-Profit Corporations, Limited Liability Companies, Limited Partnerships, and Registered Limited Liability Partnerships.
5 Steps to Incorporate in Hawaii
Choose a Name for the Corporation
Search to make sure your company name is available. You can use the free CorpNet company name search. Your corporate name in Hawaii will have to include one of the suffixes, Corporation (or Corp.); Incorporated (or Inc.) and for limited liability companies, LLC. Hawaii has reserved the words: Bank, Trust, and Engineer/Engineering – these can be used in your name if you have the appropriate certificates and licensing, but otherwise are prohibited. Your corporate name cannot imply a service or business which conflicts with the purpose stated when you register.
Register Your Corporation
Register your corporation (or LLC) with the Secretary of State. CorpNet offers filings of the Articles of Incorporation (for corporate structures) and for LLCs, Articles of Organization.
Hold an Official Meeting
Hold the first official meeting for the corporation or LLC and adopt the Bylaws (corporations) or Operating Agreement (LLCs). This is a legal meeting and must be recorded as such. (See section below about officers and documentation.)
Apply for an EIN
Apply for a Federal Employer Identification Number (EIN) under the corporate name. In Hawaii, this will also serve as your State Tax Identification Number. You will also have to arrange for a bank account under this number for accounting purposes. Your financial institution will want a copy of the EIN as well as a certificate of registration from the Secretary of State.
Obtain Licenses and Permits
Obtain any specific licenses and permits required, either statewide or for the county in which you will do business. Some examples would be: Electrician’s license, trucking licenses and permits, Liquor license, etc.
Foreign and Domestic Corporations
A foreign corporation is a corporation registered in another State that does business in Hawaii. Foreign corporations are required to register in Hawaii and obtain a Certificate of Authority to Transact Business in Hawaii.
Domestic corporations are those formed in Hawaii itself. While there is no residency requirement for directors or officers of Hawaii corporations, a registered agent (who can also be a corporate officer) must have a physical address in Hawaii along with regular business hours. They have to be available to take phone calls and respond to legal matters. Hiring a Registered Agent will protect your privacy and meet the requirements of incorporation in Hawaii.
Officers and Documents
Corporations in Hawaii must have one or more directors whose names and addresses will appear in the articles of incorporation. All must be at least 19 years old.
Corporate officers do not have to appear in filings, but information about officers, stockholders, minutes of required meetings, and annual reports have to be maintained at the corporate offices. Other records required at the principal place of business include a copy of the articles of incorporation along with any amendments.
Common Form
- Articles of Incorporation – There are several types, depending on if the corporation is domestic or foreign non-profit, domestic or foreign profit, stock, a limited liability company, or a partnership.
- Corporate Disclosure Statement – Filed annually for publically traded stock issuing corporations.
- Annual Report – This is filed annually. It provides the State with information about corporate officers and structure. There is a different version for non-profits as well as different ones for professional and for=profit organizations. This document reiterates a lot of the original information for the corporation, like the nature of the business and contact information.
- Application for Reservation of Name – Used to verify and reserve a corporate name before the Articles are filed. It is valid for 120 days.
Forming a Corporation Online
Incorporation in Hawaii can be conducted through our services in order to make things easier and less overwhelming. Although some filings are not available online (such as the Corporate Name Reservation) they can be faxed or mailed.
We offer complete packages that let you to establish your corporation or LLC without missing important steps or documents. Our professionals will help you through the process and unlimited customer support is included in our services. This allows you to concentrate on managing your business rather than getting stuck in state-mandated paperwork.
